Processing Steps
Ad Hoc Salary Changes - Students
Request an ad hoc salary change for student employees, Ad-hoc salary changes may be requested due to an increase in an employees duties and responsibilities.
Forms
| Type of Form | Name Of Form |
|---|---|
| Paper | Request for Salary Increase Form |
Process Steps
| Department submits Request for Salary Increase form to Account Owner. |
| Account Owner approves request for salary increase. |
| VP approves request. VP sends a signed hardcopy of the approved request to the Department. |
| Department emails a signed copy of the form to the HRTC & Compensation Manager. |
| Compensation Manager reviews for final approval and forwards to HRTC. |
| HRTC enters the request in PeopleSoft. |
| HRTC sends email notification of the processed request to the Department. |
Additional Pay/Supplements - College
Request additional pay/supplements for an employee in a college. Additional pay/supplements can be requested for employees deemed to require compensation in additional to their regular pay. An additional pay/supplement request may be due to overloads, bonuses, awards, temporary additional duties, etc.
Forms
| Type of Form | Name Of Form |
|---|---|
| Paper | Email/Supplemental Approval Request Form |
Process Steps
| CAO submits email request to Dean. If position is grant-funded, SAR form request is submitted to the Dean. |
| Dean approves request. |
| If position is grant-funded, ORSP approves request. |
| If it is a staff position, Compensation Manager approves the request. |
| Provost Office approves request. Provost Office sends an email notification of the approved request to the College. |
| Once all approvals are submitted, the CAO sends the Payroll Office an email notification of the approved request, with supporting documentation. |
| Payroll Office enters request in PeopleSoft and sends notification of processed request to the Budget Office. |
| Payroll Office sends email notification of the processed request to the Department. |
| Budget Office confirms funding, makes any necessary changes to the Department Budget Table, and processes the request in PeopleSoft. |
Additional Pay/Supplements - Division
Request additional pay/supplements for an employee in a division. Additional pay/supplements can be requested for employees deemed to require compensation in additional to their regular pay. An additional pay/supplement request may be due to bonuses, awards, temporary additional duties, etc.
Forms
| Type of Form | Name Of Form |
|---|---|
| Paper |
Process Steps
| VP sends email request for additional pay/supplements to President's Office. |
| President's Office approves request. |
| Presidents Office notifies VP of approved request. |
| VP sends an email notification to the Department of the approved request. |
| If position is grant-funded, ORSP approves request. |
| If it is a staff position, Compensation Manager approves the request. |
| Once all approvals are submitted, the Department sends the Payroll Office an email notification of the approved request, with supporting documentation. |
| Payroll Office enters request in PeopleSoft and sends notification of processed request to the Budget Office. |
| Payroll Office sends email notification of the processed request to the Department. |
| Budget Office confirms funding, makes any necessary changes to the Department Budget Table, and processes the request in PeopleSoft. |
Request a budget transfer between non-grant accounts. Budget transfers can be used to transfer funds between accounts or to make budget adjustments.
Forms
| Type of Form | Name Of Form |
|---|---|
| Electronic Form Process | Budget Transfer Request Form |
Process Steps
| Department submits a Budget Transfer Request Form. |
| Account Owner approves the request. |
| Budget Office approves the request. |
| Budget enters the budget transfer in PeopleSoft. |
| Budget Office runs a query for pending transfers. |
| Budget Office confirms funding, and processes the budget transfer in PeopleSoft. |
| Budget Office forwards email notification of approvals to the Department. |
Request a budget transfer between grant accounts. Budget transfers can be used to transfer funds between grants accounts, transfers within budget items in the same grant account or for budget adjustments.
Forms
| Type of Form | Name Of Form |
|---|---|
| Electronic Form Process | Budget Transfer Request Form |
Process Steps
| Department submits a Budget Transfer Request Form. |
| Account Owner approves the request. |
| Contracts & Grants approves the request. |
| Contracts & Grants receive an email notification of approvals for processing in PeopleSoft. |
| Contracts & Grants Office processes the budget transfer in PeopleSoft. |
| Contracts & Grants Office forwards email notification of approvals to the Department. |
Request a cash advance. A travel advance may be requested for an employee who requires cash when traveling on university-related business. A cash advance may not exceed 90% of per diem (meals and lodging). Refer to Travel Advance policy regarding limitations for receipt of a cash advance.
Forms
| Type of Form | Name Of Form |
|---|---|
| Electronic Form Process | Authorization to Deduct Outstanding Travel Advance From Payroll Checks Form |
Process Steps
| If cash advanced requested when submitting a travel authorization, BP Logix emails the traveler the link to the Authorization to Deduct Form. |
| Traveler and Department receive reminder notification to submit form if form is not submitted after 1 business day. |
| Traveler submits the Authorization to Payroll Deduct form. |
| Travel Office receives an email notification of approvals & supporting documentation (travel authorization PDF & authorization to deduct form information) 10 days prior to date of travel. |
| Travel Office processes the cash advance in PeopleSoft. |
Submit a leave request. A leave request can be submitted for employees who are eligible for leave. Leave types include: vacation, sick, bereavement, jury duty, and educational activities.
Forms
| Type of Form | Name Of Form |
|---|---|
| Paper | Leave Request Form |
Process Steps
| Employee submits Leave Request form to Manager. |
| Manager approves the leave request. |
| Department (Timekeeper) enters the leave request in PeopleSoft. |
Request a new vendor. Request a new vendor for vendors or suppliers that cannot be found in Miner Mall.
Forms
| Type of Form | Name Of Form |
|---|---|
| Paper | Supplier Information Form (SIF) |
Process Steps
| Department sends vendor the Supplier Information Form (SIF). |
| Vendor returns the form to the Department. |
| Department emails the form to the Purchasing Office. |
| Purchasing Office enters the new vendor in PeopleSoft. |
| Purchasing Office emails a copy of the form to the Accounts Payable Office. |
| Accounts Payable Office enters additional vendor information, and finalizes the request in PeopleSoft. |