Time Reporting FAQs
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Please review the Frequently Asked Questions below. If your question is not answered here, please contact us.
CONTACT USTime Reporting
Are time sheets submissions required for all employees?
Designated employees who will have access to enter, correct, and submit timesheet and leave requests directly into PeopleSoft for their respective departments.
How does PeopleSoft track time for employees who work during university recognized holidays?
The system will assign reported time on a holiday as comp time/overtime according to the employee’s classification.
Does PeopleSoft require that a justification be entered when reporting comp time/overtime?
No; a justification will need to be captured when submitting a paper request for comp time/overtime.
What are the payroll deadlines for classified and hourly employees?
Can employees be docked in pay through the timesheet?
Yes; if the dock in pay is less than 40 hours, enter the hours to be docked in the timesheet, and select the “Unpaid” Time Reporting Code option. If the dock in pay is more than 40 hours, contact Absence Management to process the request.
No; it is the timekeeper’s responsibility to ensure that hourly employees work within their required hours.
Comp time will be split base on the payroll distribution assigned to the employee’s position.
What is the default work schedule set in PeopleSoft?
Monday-Friday 8:00 a.m. - 5:00 p.m.
No; the timekeeper will have to be make adjustments for those employees who do not work a defaulted 40 hr Monday-Friday 8:00 a.m.-5:00 p.m., work schedule and who are also eligible for benefits. If they are not eligible for benefits, the work schedule does not need to be adjusted.
Will everyone be required to submit a paper leave request?
How do I submit leave requests in PeopleSoft?
Once the written statement has been received, the timekeeper is responsible for entering the leave time (absence event) in PeopleSoft.
Can a leave request be modified once it has been submitted in PeopleSoft?
Yes; the timekeeper has up to 90 days to make adjustments.
How often are leave balances updated?
Leave balances will be updated twice a month according to a predefined processing schedule.
What happens if employees take more time than what they have available?
If more leave is entered than what the employee has available in their leave bucket, PeopleSoft will automatically pull hours from another available leave bucket according to a pre-established order. Employees can potentially go into an unpaid status if they have exhausted all of their leave. This is otherwise known as Cascading.
Will employees receive carry over expiration notifications for leave time?
No; employees will no longer receive a notification if their leave is about to expire. Timekeepers will have access to view employee leave balances.
Can timesheets be submitted ahead of the payroll deadline?
Yes; time can even be submitted daily.
Which employees require a modified work schedule?
Leave eligible employees who work less than 40 hours a week, or employees who work a non-traditional schedule.
Who confirms that work schedules are correct?
Timekeepers will validate work schedules. If you find an incorrect work schedule, please contact the Help Desk.
What do I do if i have an employee who is on a non-traditional work schedule?
If they are not a student and are eligible for leave, Contact the Help Desk to make adjustments.
What happens if a student turns in their timesheet late?
The student will have to wait until the next pay period to get paid. No more emergency checks.
Can the department switch fund sources to pay comp time out of a different account?
Yes; contact the Help Desk to process this request.
Do I submit a timesheet for graduate students who work part-time?
Only if the student is hourly, or is on a grant that requires that they have a timesheet submitted.
Will the system catch worked hours above the 19 hour limit?
No; Timekeepers will be responsible for tracking hours that their students work.
Will the PI be able to view the time submitted?
No; the paper document will be the only way PIs can view timesheets.
Does a timesheet need to be submitted for Salaried employees?
No, only hourly employees and/or students need to have a timesheet submitted.
What is the best way to view a timesheet?
Select "Calendar Period." This displays one pay period (2 weeks) at a time.
How many Timekeepers can a Department have?
Usually two. If more are needed, please submit a helpdesk ticket.