Ãå±±ÂÖ¼é

Asset Management is the group of four electronic forms to perform the following transactions:

• Transferring an asset to a new location/custodian
• Removing an asset from campus
• Returning an asset to the campus
• Transferring an asset to the Surplus Department

Those who have the Asset Workflow role.

When a piece of equipment is moved from one department, location, or custodian to another.  Also, when equipment is removed from campus.

Use the following navigation to run a query:  NavBar > Navigator > Financials > Reporting Tools > Query > Query Viewer. 

Search for query UTE_AM_ASSET_LISTING

Since the system displays the asset detail/information, only one asset is allowed per transaction.

You should open a helpdesk ticket with your questions and make sure it is assigned under the Asset Management category.

You can also use the Asset ID # to perform any of these transactions.

First, use the magnifying glass to search for the person or location.  If still unable to find it, open a helpdesk ticket with your questions and make sure it is assigned under the Asset Management category.

Search for the asset using the Find an Existing Value tab.  The Asset Details section indicates the status of the transaction.

• Asset Transfer

Current Department Head>New Department head

• Asset Transfer when asset purchased with restricted funds:

Principal investigator>Export Control>Current Department Head>New Department head

• Asset Removal within the United States:

Current Department Head

• Asset Removal within the United States when asset purchased with restricted funds:

Principal investigator>Export Control>Current Department Head

• Asset Removal to outside the United States:

Current Department Head>Export Control> Information Security Office

• Asset Removal to outside the United States when asset purchased with restricted funds:

Principal investigator>Export Control>Current Department Head>Information Security Office

• Asset return within the United States:

Current Department Head

• Asset return within the United States when asset purchased with restricted funds:

Principal investigator>Export Control>Current Department Head

• Asset return to outside the United States:

Current Department Head>Export Control> Information Security Office

• Asset return to outside the United States when asset purchased with restricted funds:

Principal investigator>Export Control>Current Department Head>Information Security Office

• Asset transfer to surplus:

Current Department Head> Information Technology or Environmental Health and Safety or Police Department> Surplus

• Asset transfer to surplus when asset purchased with restricted funds:

Principal investigator>Export Control>Current Department Head> Information Technology or Environmental Health and Safety or Police Department> Surplus