Seminar and Conference Fees
Purpose
To identify the options available to Ãå±±ÂÖ¼é employees or students for paying for seminars, registration and conference fees.
Policy
Ãå±±ÂÖ¼é faculty, staff, and students may register for business related seminars and conferences with departmental approval. The participant has the following pre-payment registration options:
- Department pays the conference fee directly (Preferred)
- Employee or student can pay using personal funds (See option 3)
Procedures
Option 1
If prepayment is required, traveler must complete all registration documentation and submit to the department administrator. The department administrator will process the registration on a available through Miner Mall.
Option 2
Pay directly using the department Pro Card (refer to Pro Card Program guidelines)
Option 3
The attendee may choose to pre-pay the registration fees using personal funds and submit the original paid receipts that show the method of payment to the department travel planner for reimbursement on a PeopleSoft Travel & Expensedocument after the trip has occurred.
Applicability
Applies to all Ãå±±ÂÖ¼é faculty, staff, and students traveling to a seminar or conference on official state business.
Responsible Party
Comptroller
Last Updated: December 5, 2018