Foreign Travel
Purpose
To establish guidelines and procedures for all Ãå±±ÂÖ¼é faculty, staff and students while traveling abroad.
Policy
Ãå±±ÂÖ¼é foreign travel policy will reimburse expenses based on the per diem tables. Compliance with the is also required when traveling on federal grant funds. Participation in the International Emergency Assistance Program () is mandatory.
Procedures
All Ãå±±ÂÖ¼é faculty, staff, and students must comply with the following:
- Review the Restricted Regions List to determine whether the destination requires approval by the International Oversight Committee (IOC)
- Travel Authorization
- Create 45 days prior to travel
- Reservation for rental cars
- Must be arranged by Contracted Travel Agency
- Reservation for hotel rooms
- Must be arranged by Contracted Travel Agency
- Airline reservations
- Must be arranged by Contracted Travel Agency
- Exchange of funds when traveling on State accounts (ie: 14 Cost Centers)
- Includes Alaska, Hawaii, Mexico, Canada, and U.S. Possessions
- Lodging reimbursement is based on the U.S. Department of State per diem tables
- Detailed commercial lodging receipt is required
- If actual lodging expense exceeds per diem, the overage may be reimbursed on a local account at the discretion of the department
- Meals and incidental expenses are reimbursed based on the per diem tables
- Travel expenses must be converted to U.S. dollars using internet currency conversion calculator
- Compliance with federal "" when traveling on federal grant funds
- U.S. flag carriers must be used when booking airfare to a foreign country
- Please contact the Office of Research and Sponsored Projects if you have any questions
- Enrollment in the program is mandatory for all international travelers.
Applicability
Applies to all Ãå±±ÂÖ¼é faculty, staff and students traveling to a foreign country on official Ãå±±ÂÖ¼é business.
Responsible Party
Comptroller
Last Updated: May 30, 2024