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Sponsored Projects Institutional Agreement


This SECTION INCLUDES INSTITUTIONAL AGREEMENTS UNDER THE DELEGATION OF AUTHORITY OF THE VICE PRESIDENT FOR RESEARCH AND INNOVATION

Learn more about Delegations of Authority

AGREEMENT TYPES, DEFINITIONS, AND CHECKLISTS

Contract Type

Definition

Additional Information

agreement Checklist
Amendments to any academic contract type An executed agreement must be amended and parties will agree to add, remove or change part of the agreement.
Consortium Agreement Establish the use of an awarded grant for a specific project in collaboration with an agency.
Institutional Authorization Agreement Agreement for Ãå±±ÂÖ¼é to conduct or receive an Institutional Review Board (IRB) review.
Joint Creation and Ownership Agreement Establish joint ownership for intellectual property generated with Ãå±±ÂÖ¼é resources.
Material or Data Transfer Agreement Provide a record of transfer of research material or data between UTEP and a partner institution.
Option Agreement Provide the option to obtain specific patent and/or technology rights from the Ãå±±ÂÖ¼é. Includes startup version.
Patent License Agreement Provide license of Ãå±±ÂÖ¼é patent rights. Includes startup version.
Research Agreement of Cooperation (MOU) Establish a general cooperative relationship between the Ãå±±ÂÖ¼é and a partner organization. This agreement includes an English/Spanish version.
Research General Affiliation Agreement Establish a partnership with general terms and conditions between the Ãå±±ÂÖ¼é and a partner organization. Serves as foundation for future specific program agreements. This agreement includes the international version.
Research Non-Disclosure Agreement Confidentiality or Non-disclosure agreement between Ãå±±ÂÖ¼é and a partner.
Sponsored Research Agreement Research Sponsorship for collaborative research venture and establish specifications for intellectual property (IP) property rights for the partners. This agreement includes the master, joint IP and no IP versions.
Teaming Agreement Research partnership establishing each party as Contractor and Subcontractor of program/project as well as rights and responsibilities.
Technology License Agreement Establish permission for the use of technology owned by the Board of Regents for a specific purpose.
TMAC Service Agreement Agreement to establish the terms for services by the Texas Manufacturing Assistance Center (TMAC) at the Ãå±±ÂÖ¼é.
Visiting Scientist Agreement Participation of scientist from partner organization to provide training or research at the Ãå±±ÂÖ¼é.

For the following list or any other research agreements it is required that a template is uploaded along with the form:

Contract Type

Additional Information
Data Sharing Agreement
Federal Demonstration Partnership Subcontract Link to the Federal Demonstration Partnership website for templates available >> 
Non Conforming Intellectual Property Agreement
Testing Agreement
Visiting Researcher Agreement
Any Other OSP Agreements

FOLLOW THESE STEPS TO SUBMIT YOUR REQUEST

1 - APPROVAL REQUIREMENTS

1 - APPROVAL REQUIREMENTS

OBTAIN APPROVALS FROM YOUR CHAIN OF COMMAND AS APPROPRIATE

If you are unsure if the agreement you are requesting requires approvals, consult with your College/Department Point of Contact: Click here for a full list

2 - DOWNLOAD THE AGREEMENT TYPE CHECKLIST

2 - DOWNLOAD THE AGREEMENT TYPE CHECKLIST

REVIEW AGREEMENT TYPES AND DEFINITIONS ABOVE

  • Review definition to match the goal of the agreement.
  • Agreements might be named differently by each entity. i.e. Confidentiality = Non-Disclosure
  • Did not find a match? Go to Contracts Information for a full list of institutional agreements and their respective delegations of authority.
3 - APPLICABLE INSURANCE REQUIREMENTS

3 - APPLICABLE INSURANCE REQUIREMENTS

CHECKLIST WILL INDICATE IF APPLICABLE

Obtain their 

Insufficient Insurance:

4 - GATHER ALL INFORMATION AND DOCUMENTS

4 - GATHER ALL INFORMATION AND DOCUMENTS

USE THE CHECKLIST AS YOUR GUIDE

Outside Party information, points of contact, agreement details, and a brief synopsis.

Supporting Documents:

  • Approvals as applicable.
  • For agreements with insurance requirements: Proof of insurance and any approved waivers 
  • For amendments or renewals: Copy of executed agreement if not hosted in DocuSign CLM

The OSP Team can assist with questions,

5 - PROVIDE NON-STANDARD DRAFT

5 - PROVIDE NON-STANDARD DRAFT

only required for non-standard agreements

SKIP IF USING UTEP STANDARD AGREEMENT OPTION

In addition to the next step, you must upload a Microsoft Word version

6 - SUBMIT ELECTRONIC FORM

6 - SUBMIT ELECTRONIC FORM

THE FORM WILL MATCH THE CHECKLIST