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Institutional Contracts Information

The following agreements may be signed based on purpose: VPBA (business), OSP (research), VPAA (academic), or IA (sponsorship)

Contract Type

Definition

Built-in Template
Agreement of Cooperation (MOU) Establish a general cooperative relationship between the Ãå±±ÂÖ¼é and a partner organization. ✔️
General Affiliation Agreement Establish a partnership with general terms and conditions between the Ãå±±ÂÖ¼é and a partner organization. Serves as foundation for future specific program agreements. ✔️
Non-Disclosure Agreement Confidentiality or Non-disclosure agreement between Ãå±±ÂÖ¼é and a partner. ✔️
Agreement Amendment An executed agreement must be amended and parties will agree to add, remove or change part of the agreement. ✔️

Agreements by Division/Department with authority to sign on behalf of UTEP

Contract Type

Definition

Built-in Template
Corporate Namings Agreement Pledge to make a charitable gift to the Ãå±±ÂÖ¼é and the acknowledgement of the Ãå±±ÂÖ¼é through a Naming of a Ãå±±ÂÖ¼é facility/program. ✔️
Cy Pres or Equitable Deviation Amendment Agreement to establish a change in use of received donations from their original agreed purpose. ✔️
Deed of Gift Agreement Transfer ownership and legal rights in personal property donated to UTEP. ✔️
Deferred Endowment Agreement Gift of Funds established within a Will and/or Testament to be donated to UTEP. ✔️
Donor Consent Amendment  Donor approved modifications to the original agreed purpose of remaining funds in an endowment. ✔️
Endowments Matching Company Agreement Individual Endowment Pledge and the equivalent matched amount from donor's employer. ✔️
Endowments Pledge Agreement Individual Endowment Pledge for a specific amount to be paid in installments. ✔️
Endowments Straight or Corporate Gift Agreement Individual or Corporate Endowment Pledge for a specific amount paid all in full. ✔️
Gift Agreement Pledge from Individual to make charitable gift. ✔️
Gift in Kind Agreement Donation of property. ✔️
Individual Namings Agreement Pledge to make a charitable gift to the Ãå±±ÂÖ¼é, and the acknowledgement by the Ãå±±ÂÖ¼é through a Naming of a Ãå±±ÂÖ¼é facility/program. ✔️
Pledge Agreement Simple form to establish a pledge to make a one-time gift or recurring donation installments. ✔️
Pledge Update Agreement Simple form to update or modify a previously granted Pledge. ✔️

The following are business institutional agreements, if the agreement exceeds department approved threshold it will be routed to the VPBA. 

Contract Type

Definition

Built-in Template
Athletic Contest Agreement Establish intercollegiate sports games or matches between the Ãå±±ÂÖ¼é and a partnering institution/organization. ✔️
Courtesy Car Agreement Grant by a car dealership of personal use of an automobile by specific Athletics Department personnel. ✔️

The VPR has authority to sign any other research agreements as applicable.

Contract Type

Definition

Built-in Template
Consortium Agreement Establish the use of an awarded grant for a specific project in collaboration with an agency.

✔️
Data Sharing Agreement Provide a record of data sharing between UTEP and a partner institution. ✖️
Institutional Authorization Agreement Agreement for Ãå±±ÂÖ¼é to conduct or receive an Institutional Review Board (IRB) review. ✔️
FDP Subcontract Federal Demonstration Partnership Subcontract. ✖️
Joint Creation and Ownership Agreement Establish joint ownership for intellectual property generated with Ãå±±ÂÖ¼é resources. ✔️
Material or Data Transfer Agreement Provide a record of transfer of research material or data between UTEP and a partner institution. ✔️
Non Conforming Intellectual Property Agreement Establish intellectual property ownership not in accordance with prevailing standards. ✖️
Option Agreement Provide the option to obtain specific patent and/or technology rights from the Ãå±±ÂÖ¼é. ✔️
Patent License Agreement Provide license of Ãå±±ÂÖ¼é patent rights. ✔️
Sponsored Research Agreement Research Sponsorship for collaborative research venture and establish specifications for intellectual property (IP) property rights for the partners. ✔️
Teaming Agreement Research partnership establishing each party as Contractor and Subcontractor of program/project as well as rights and responsibilities. ✔️
Testing Agreement Establish partnership for testing ventures. ✖️
Technology License Agreement Establish permission for the use of technology owned by the Board of Regents for a specific purpose. ✔️
TMAC Service Agreement Agreement to establish the terms for services by the Texas Manufacturing Assistance Center (TMAC) at the Ãå±±ÂÖ¼é. ✔️
Visiting Researcher Agreement Participation of researcher from partner organization to provide research at the Ãå±±ÂÖ¼é. ✖️
Visiting Scientist Agreement Participation of scientist from partner organization to provide training or research at the Ãå±±ÂÖ¼é. ✔️

The Provost and VPAA has authority to sign any other academic agreements as applicable.

Contract Type

Definition

Built-in Template
Articulation Agreement Establish a partnership between UTEP and another institution setting foundations for acceptance/transfer of credits. ✔️
Dual or Joint Degree Agreement Establish a partnership between UTEP and another institution pertaining to dual/joint degree programs. ✖️
Educational Experience Affiliation Agreement Establish a partnership between UTEP and a facility for student practicum. Serve as foundation for future specific program or project agreements. ✔️
Educational Experience Mentorship Agreement Establish a partnership between UTEP and a facility for a specific Nursing student to receive educational experience. ✔️
Educational Experience Program Agreement Providing students enrolled in a degree program at the Ãå±±ÂÖ¼é with educational experience utilizing the affiliated facility and resources.  ✔️
Fellowship Agreement Establishes the terms between the award beneficiary and the host institution. ✖️
Preceptorship Agreement Provides a student enrolled in a partnering institution to gain educational experience under Ãå±±ÂÖ¼é's guidance utilizing the Ãå±±ÂÖ¼é's facilities and resources. ✔️
Study Abroad Program Agreement Establish the terms of cooperative relationship for international study abroad and student exchange programs with foreign institution. ✔️
Study Away Program Agreement Establish the terms of cooperative relationship for Ãå±±ÂÖ¼é students to visit a US partner institution. ✔️
Visiting Faculty Agreement

Temporary agreement to hire a professor from partner institution. OR 

Temporary agreement to send a UTEP professor to teach at a partner institution.

✔️
Volunteer Experience Agreement

Establish the terms of volunteering work.

 ✖️

The VPBA has authority to sign any other business agreements as applicable.

Contract Type

Definition

Built-in Template
Athletic Contest Agreement Establish intercollegiate sports games or matches between the Ãå±±ÂÖ¼é and a partnering institution/organization. ✔️
Athletics Coach Employment Agreement Contracting of athletics assistant/associate head/head coach. ✔️
Challenge Agreement Establish the terms and conditions for the use of the Ãå±±ÂÖ¼é's Challenge Course within its recreational sports facilities. ✔️
Consulting Agreement Contracting of UTEP faculty as an external consultant for specific services. ✔️
Entertainment/Show Agreement Establish the terms and conditions for performance or presentation at a Ãå±±ÂÖ¼é student and community event. ✔️
Equipment Rental or Lease Agreement Establish the terms and conditions for rental or lease of Ãå±±ÂÖ¼é's equipment. ✔️
Facilities Use Agreement Licensing for the special use of Ãå±±ÂÖ¼é designated facilities under Ãå±±ÂÖ¼é of Texas System Board of Regents' Rule Series 80106 by internal or outside groups/individuals. ✔️
Filming and Location Agreement Permit to a producer or production company to use the Ãå±±ÂÖ¼é premises and film for a specific purpose. ✔️
Interagency Agreement Establishes terms and conditions for services provided or received by Ãå±±ÂÖ¼é from another Texas state agency. ✔️
Interlocal Agreement Establishes terms and conditions for services provided or received by Ãå±±ÂÖ¼é from another El Paso agency. ✖️
Loan Agreement Loan of art for an exhibition from or at the Ãå±±ÂÖ¼é's museums. ✔️
Photo Use Agreement Consent provided to the Ãå±±ÂÖ¼é for the use of digital media and ownership of materials. ✔️
Recharge/Service Agreement Establishes terms and conditions for services provided by a Ãå±±ÂÖ¼é department. ✔️
Software Agreement

Obtaining license for a software needed for UTEP faculty or staff.

This agreement also applies to students conducting non-sponsored research under UTEP faculty supervision.

✖️
Special Events Production Agreement Establishes terms and conditions for the production of entertainment events to be held at a Ãå±±ÂÖ¼é venue. ✔️
Third Party Tuition and Fee Agreement Establish a tuition sponsorship program by a third party. ✔️

The following are business institutional agreements, if the agreement exceeds department approved threshold it will be routed to the VPBA. 

Contract Type

Definition

Built-in Template
Challenge Agreement Establish the terms and conditions for the use of the Ãå±±ÂÖ¼é's Challenge Course within its recreational sports facilities. ✔️
Entertainment/Show Agreement Establish the terms and conditions for performance or presentation at a Ãå±±ÂÖ¼é student and community event. ✔️